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Advantage Solutions Scheduling Administrator in Nashville, Tennessee


Scheduling Administrator

At our Company, we grow People, Brands, and Businesses! We are seeking a talented Scheduling Administrator who will be responsible for scheduling all in-store event specialists’ activity to support a specific geographic location. This position works in partnership with management to deliver high-quality associates for work in their area. The incumbent must utilize proprietary management systems, as well as demonstrate strong analytic and communication skills to accomplish these tasks.

Take this opportunity to join North America’s leading business solutions provider and build your career working with amazing people in a growing industry! Apply today!

What we offer:

  • Full-Time Benefits (Medical, Dental, Vision, Life)

  • 401(k) with company match

  • Training and Career Development

  • Generous Paid Time-Off


  • Ensure that data and information are up to date and accurate. Work with various internal software programs to schedule work.

  • Review all incoming associates to ensure they have completed training and their training completion is designated in the system.

  • Review various reporting tools to identify long-term staffing gaps and works with management to request additional associate support.

  • Identify short-term staffing gaps and leverages existing talent and other resources to ensure event execution meets standards.

  • Identify long-term trends in events and workload and ensures that business is set up to execute to staffing targets.

  • Partner with management, HR and other Company departments regarding any related issues.


  • High School Diploma or GED or equivalent experience is required; Bachelor's Degree or equivalent experience in Sales and Marketing is preferred

  • 1-3 years of experience as an event specialist within the retail industry

  • Excellent problem-solving ability

  • Strong initiative and self-directed, ability to work independently with little or no supervision

  • Good customer service skills

  • Good organization and follow up skills

  • Schedule Monday through Friday


The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

Work as part of a team to insure 100% scheduling and coverage (with a priority against scheduling) against in store assignments. Build reset jobs on a regional basis. Utilize proprietary management systems, and strong analytic and communication skills. Responsible for a specific geography, reporting to a Regional Operations Manager.

Essential Job Duties and Responsibilities

  • PTS Input – Input requested work into PTS system as it is received from client and customers.

  • Manpower Negotiation/Review – Review incoming manpower requests in order to evaluate true need versus customer/client request. If excessive manpower request, forward to appropriate manager for review and/or contact appropriate person to reduce demand.

  • Non-Standard Work Requests - Upon review of manpower requests, if “non-standard” request, contact appropriate Manager in order to obtain approval prior to inputting requested work and scheduling.

  • Scheduling – Using the PTS System, schedule appropriate personnel based on skill set and geography in order to maximize efficiency and control costs. Identify manpower shortfalls and third party needs, seeking approval for all usage of outside resources. If third party approved, create P-net request and schedule the usage of said resources.

  • Work Timeline – All work must be completed each Friday by 3pm in order to allow RS review and feedback.

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements:

  • Travel and Driving are not essential duties or functions of this job

Minimum Qualifications

The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job

Education Level

(Required): High School Diploma or GED

(Preferred): Bachelor's Degree

Field of Study/Area of Experience: Sales and Marketing

  • 1-3 years of experience as a Retail Merchandiser within the Sales and Marketing industry.

Skills, Knowledge, Abilities, and Software/Tools

  • Excellent problem solving ability.

  • Strong initiative and self-directed, ability to work independently with little or no supervision.

  • Good organization and follow up skills.

  • Mathematical and analytical ability.

  • Detail oriented with high accuracy level.

  • Intermediate to Advanced PC skills. Must be proficient in Microsoft Office Word, Excel, Outlook and PowerPoint.

  • Strong understanding of retail reporting systems.

  • Safety: must have the ability to perform the job safely by demonstrating full awareness of his/her surroundings. Will utilize proper safety techniques and equipment use when necessary. Will be proactive in alerting Management of any unsafe act or condition to prevent injuries.

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time, ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Job Locations US-IL-Chicago | US-OH-Columbus | US-GA-Atlanta | US-TN-Nashville

Primary Posting Location : City Chicago

Primary Posting Location : State/Province IL

Primary Posting Location : Postal Code 60601

Primary Posting Location : Country US

Requisition ID 2023-429812

Position Type Full Time

Category Field Operations/Field Management

Minimum USD $18.00/Hr.

Maximum USD $18.00/Hr.