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Advantage Solutions Compliance Specialist Talent Acquisition in Santa Ana, California

Summary

Compliance Specialist Talent Acquisition

At our Company, we grow People, Brands, and Businesses!We are seeking a highly dynamic Compliance Specialist Talent Acquisition who will administer the Company’s policies, procedures, and initiatives, ensuring compliance with state and federal employment laws. This role is tasked with maintaining and analyzing hiring practices and related data. This position will also provide support in connection with Talent Acquisition’s Onboarding process.You are detailed oriented and interested in administering policies and procedures related to hiring practices for our new hires.

Take this opportunity to join North America’s leading business solutions provider and build your career working with amazing people in a growing industry! Apply today!

What we offer:

  • Full-Time Benefits (Medical, Dental, Vision, Life)

  • 401(k) with company match

  • Training and Career Development

  • Generous Paid Time-Off

Responsibilities:

  • Audit the process errors and document findings to support Talent Acquisition

  • Review and approve Federal Form I-9s, and resolve issues

  • Assist with processing pre-adverse and adverse letters for candidates and associates who fail screenings

  • Fix Onboarding issues to ensure local, state, and federal compliance

  • Process the hiring of candidates through the company’s Applicant Tracking System

  • Accurately and completely maintain confidential records and track information using Company and vendor systems.

Qualifications:

  • Bachelor's Degree or equivalent experience required

  • 1-3 years of experience working in a professional office environment

  • 1-3 years of Human Resources, Talent Acquisition or Recruiting experience preferred

  • Keen attention to detail; Excellent customer service and interpersonal skills with internal contacts at all levels of the organization as well as external contacts (such as vendors and medical personnel)

  • Excellent problem-solving skills

  • Proven ability to quickly and accurately input, review, organize, and analyze data

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Compliance Specialist Talent Acquisition will administer the Company’s policies, procedures, and initiatives, ensuring compliance with state and federal employment laws. This role is tasked withmaintainingand analyzinghiring practices and related data. This position willalsoprovide support in connection withTalent Acquisition’sOnboardingprocess.

Essential Job Duties and Responsibilities

Execution

  • Audit the process errors and document findings to support Talent Acquisition

  • Review and approve Federal Form I-9s, and resolve issues

  • Assist with processing pre-adverse and adverse letters for candidates and associates who fail screenings

  • Conduct rate audits

  • Handle the execution of wage notices for applicable new hires

  • Fix Onboarding issues to ensure local, state, and federal compliance

  • Process the hiring of candidates through the company’s Applicant Tracking System

Compliance Research and Implementation

  • Research compliance-related directives pursuant to instructions provided by the Legal Department, Workforce Compliance, and Talent Acquisition Compliance

  • Accurately and completely maintain confidential records and track information using Company and vendor systems

  • Conduct specific research pertaining to Federal, State, and other employment specific requirements

  • Ensure adherence to compliance standards set forth by the organization

  • Implement required actions based on changing employment regulations and standards

  • Research and provide answers to all other compliance related inquiries involving the duties of the Talent Acquisition department including but not limited to topics pertaining to: Federal Form I9, City and State specific wage notices, background and drug testing laws, and other employment related topics

  • Help ensure compliance of all internal processes

  • Assist with other internal TA Compliance related processes as needed

Data Analysis and Reporting

  • Enter and maintain TA Compliance related data

  • Develop and maintain accurate reports to track TA Compliance action items

  • Create and format reports using internal and/or 3rd party vendor software

  • Perform preliminary analysis of data

Communication

  • Send out communication to candidates, clients, and other members of the department

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

Travel and Driving are not essential duties or functions of this job

Minimum Qualifications

Education Level: (Required): Bachelor's Degree or equivalent experience

Skills, Knowledge and Abilities

  • Keen attention to detail

  • Excellent problem-solving skills

  • Proven ability to quickly and accurately input, review, organize, and analyze data

  • Excellent customer service and interpersonal skills with internal contacts at all levels of the organization as well as

  • external contacts (such as vendors and medical personnel)

  • Strong verbal and written communication skills

  • Able to handle sensitive issues in a highly confidential manner

  • Demonstrated time management skills with the ability to manage multiple tasks and high volume of work

  • Ability to work independently, but also successful collaborating with team members

  • Executes job duties with courtesy and sound business judgment

  • Demonstrated commitment to meeting or exceeding customer expectations

  • Works cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to - others

  • Computer skills with a range of desktop applications

  • Adaptability to changing demands, priorities, circumstances, and directions

  • Intermediate Level Microsoft Office Applications with Word/Excel

Environmental & Physical Requirements

Office / Sedentary Requirements: Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

Additional Information Regarding The CompanyJob Duties and Job Descriptions:

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Job Locations US-CA-Santa Ana | US-CA-Tustin | US-CA-Orange | US-CA-Irvine

Primary Posting Location : City Santa Ana

Primary Posting Location : State/Province CA

Postal Code 92780

Primary Posting Location : Country US

Requisition ID 2021-309436

Position Type Full Time

Category Professional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)

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